• Executive Assistant to Director

Job Description

Location : Pune

Position : Executive Assistant to Director (Only Female)

Experience : 3-5 years

Desired Skills :

  • Candidate should have 3-5 years of working experience as a Executive Assistant.
  • The Executive Assistant will be responsible for running business errands and maintaining ongoing business files.
  • Act as the point of contact between the manager and internal/external clients
  • Handle requests and queries appropriately
  • Manage diary and schedule meetings and appointments
  • Make travel arrangements
  • Take dictation and minutes
  • Prepare excel & MIS reports, presentations and briefs.
  • Devise and maintain office filing system
  • Our company is searching for an Executive Assistant who can assist the executive administrative staff and help improve productivity.
  • Working with the administrative team to set up the company conference room for important meetings and assisting with creating outgoing correspondence

Responsibilities and Duties:

  • Handle correspondence on behalf of the Concern Person including e-mail, memos, notices, circulars, documents etc.
  • Handle and coordinate for meeting arrangements which include sending meeting, requests, preparation of agenda and paperwork, taking notes and circulating minutes, arranging pick up & drop for guests, stationary, food requirements.
  • Handling Day to Day Secretarial Work. Administration responsibilities
  • Handling arrangements for Conferences, Travel-Hotel Booking, VISA etc-
  • Interaction with various departmental head.
  • Calendar Management for Directors & maintaining Directors schedules.
  • Well versed in Excel and word.